Tag Archives: DropBox

Organized Files: Sharing Files (Cloud) Dropbox

Being on the web I work with a lot of people on different projects and one challenge is getting information back and forth easily. There are several file sharing methods out there and gosh, everyone has a “cloud” these days so which is better? Most people use email to attach files to but I’m finding that is just not as effective as some of the file sharing programs out there.

Two front runner choices are Dropbox and Google Drive. Both have free plans and both have their pros and cons.

First rule of thumb is ALWAYS keep a private copy of any shared information (yes I know this seems like clutter but trust me you can remove/delete it later)
This is because on Dropbox, anyone who you share items with can remove items however when you share a doc with Google Drive you can limit a person to:

  1. Read only
  2. Comment
  3. Edit

So let’s take a moment to compare:

  1. Both offer Free Plans
  2. Both allow people to share documents
  3. Both have apps for the major platforms: desktops, android and IOS

So what is the major difference?  Actually I have and use both.  I like to use Drop Box when I’m sharing a finished product with someone who is comfortable with drag and drop.  If I’m creating a project that I want help with or need people to put in information then I tend to share a file or folder with Google Drive.

Since I’m pretty much into Google I’m finding myself archiving personal items on Google Drive but will pop something into DropBox if I think I’ll need to share or find it quickly since I have a Google Drive for each of my different google email personas but only one Drop Box account.

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So whew, yeah a simple concept like sharing files has different options but if you are not into Google (yet) give DropBox a try and just remember to keep a backup copy of anything you share 🙂