Tag Archives: organization

Organized Files: Sharing Files (Cloud) Dropbox

Being on the web I work with a lot of people on different projects and one challenge is getting information back and forth easily. There are several file sharing methods out there and gosh, everyone has a “cloud” these days so which is better? Most people use email to attach files to but I’m finding that is just not as effective as some of the file sharing programs out there.

Two front runner choices are Dropbox and Google Drive. Both have free plans and both have their pros and cons.

First rule of thumb is ALWAYS keep a private copy of any shared information (yes I know this seems like clutter but trust me you can remove/delete it later)
This is because on Dropbox, anyone who you share items with can remove items however when you share a doc with Google Drive you can limit a person to:

  1. Read only
  2. Comment
  3. Edit

So let’s take a moment to compare:

  1. Both offer Free Plans
  2. Both allow people to share documents
  3. Both have apps for the major platforms: desktops, android and IOS

So what is the major difference?  Actually I have and use both.  I like to use Drop Box when I’m sharing a finished product with someone who is comfortable with drag and drop.  If I’m creating a project that I want help with or need people to put in information then I tend to share a file or folder with Google Drive.

Since I’m pretty much into Google I’m finding myself archiving personal items on Google Drive but will pop something into DropBox if I think I’ll need to share or find it quickly since I have a Google Drive for each of my different google email personas but only one Drop Box account.

Send me some DropBox Love using this link

So whew, yeah a simple concept like sharing files has different options but if you are not into Google (yet) give DropBox a try and just remember to keep a backup copy of anything you share 🙂

 

Bag vs. Box Organization

Alright, as soon as I started this post a lens popped out of my glasses. Thankfully I knew which box (or in this case plastic drawer unit) held the small screwdriver to fix my glasses. Organization saves time and frustration and that’s what we are all about. So how does one organize on the cheap?

If one could wave a money wand and be able to go out and buy matching organizing boxes (totes or drawers etc.) it would be wonderful but many of us have to organize on the cheap.

So if it’s a quick “get ‘er done” type project your best bet is plastic storage bags. Now days they come in many sizes and you can get a box of each for under @$30.00 depending on how many of the larger sizes you get. When you are thinking of storage of items for any length of time you should go for the heavier “freezer” or “storage” type rather than the thinner food grade bags. Zipper close will save your fingers and accidents over the press and seals.

It seams logical to start layering bag within bag and to some degree this is fine. However when you get a lot of small bags you will find them slipping all over the place. This is a time to pull out the boxes in which to place the bags in. Again you should go for the best quality boxes you can afford but even boxes found around the house can be a temporary fix until you can upgrade to decorative storage or plastic containers.

Storage Suggestions on Amazon

All of this sort and store is good but there are a few rules that you need to keep in mind:
Have a toss bag. Dried up pens, markers etc. need to be tossed
Have a donate bag. If you have room and know you are going to carry through, donate that which you don’t need.
Don’t use garbage bags! Even if you live alone avoid using trash bags because you will risk things being tossed in the trash by accident!
Out of sight – out of mind. Even organized there needs to be some sort of labeling or tracking system in place.

Organization bag vs. box is one method of getting your life on track, but always evaluate your items workflow. If you have too many of one type of item or are not using others make sure you realize this and adjust spending patters.
Even stored things wear out. Make sure you use items or donate/toss/re-sort as time goes by.